Intelligent Document Verification
AI-driven verification for 18 document types (CIPC, bank statements, invoices, etc.). Built for South African companies to streamline compliance, ensure accuracy, detect fraud, and eliminate manual checks and rigid rules for faster processing.
Details
Testimonials
"The Highwind platform is an exceptional solution, particularly for small businesses like One Linkage that may not have the resources to build an in-house data science team. Its AI-as-a-Service model enabled us to access APIs tailored to our specific needs, simplifying model management, scalability, and cost management. With Highwind, we rapidly integrated AI into our Linkage platform, significantly enhancing both efficiency and customer experience."
- Pragasen Naicker, OneLinkage
Description
Verifying key business documents doesn’t have to be a manual, time-consuming task. With Intelligent Document Verification, you can automate the entire process, ensuring that your important documents—like financial statements, tax certificates, and legal forms—are quickly and accurately verified.
This solution can handle 1000s of pages per month, freeing your team from repetitive tasks and reducing the risk of errors. With easy system integration through API access and a user-friendly interface, managing your document verification process becomes simple and efficient, no technical expertise required.
Whether you’re verifying documents for compliance or internal purposes, this service scales with your needs.
Features
Compliance Made Easy
Ensure regulatory and compliance requirements are met with minimal manual intervention.
Fast and Accurate Verification
Automate tedious document checks in under a minute ensuring speed and precision.
Seamless System Integration
Connect easily to your current systems through full API access, with no complicated setup needed.
Intuitive Interface
Manage and track your document verification process with an optional user-friendly interface that puts you in control.
Flexible and Scalable
Multiple plans available that can provide you with scalability as your business grows and volumes increase.
Product information
Intelligent Document Verification is a powerful, API-driven solution designed to streamline the verification of important business documents, such as financial statements, purchase orders, tax certificates, and more. This service automates the analysis process, saving your business time and reducing the risk of human error.
Upload the Document
Start by uploading your document (currently in PDF format) via an API-generated presigned URL or directly through our provided application. Once you upload your document you will receive a unique task_id to track the document during the verification process.
AI Document Analysis
Once the document is uploaded, the AI engine analyzes it. This automated process usually takes about 30 seconds for small documents up to a few minutes for larger files.
Get the Results
After the analysis is complete, the API or application will deliver a summary of key information extracted such as company names, registration numbers, or if a signature exists etc. Any verification checks are also completed here such as if the document is recent (less than 3 months old for example). The results can be retrieved using the same task_id you received during the upload stage.
This solution is ideal for businesses looking to automate their document verification processes, improving operational efficiency and compliance while reducing administrative burdens.
Use Case: KYC (Know Your Customer) Compliance
Industry: Banking & Financial Services
Description: Automating the verification of documents like certified IDs, proof of address, and tax clearance certificates as part of the KYC onboarding process for new clients.
Benefit: Ensures compliance with regulatory requirements, reduces onboarding time, minimizes errors in document verification, and enhances the customer experience by streamlining the identity verification process.
Use Case: Loan Application Processing
Industry: Financial Services
Description: Automating the verification of financial documents such as bank statements, tax clearance certificates, and annual financial statements to speed up loan application approval.
Benefit: Reduces manual review time, improves accuracy, and accelerates decision-making, leading to faster loan approvals and improved customer satisfaction.
Use Case: Tenant Screening
Industry: Real Estate
Description: Verifying proof of address, bank statements, and reference letters submitted by prospective tenants during the application process.
Benefit: Ensures accuracy and compliance in tenant verification, reduces fraud risk, and streamlines the leasing process.
Use Case: Vendor Contract Verification
Industry: Healthcare
Description: Automating the validation of vendor contracts and invoices, including certified IDs and company profiles, to streamline procurement processes.
Benefit: Increases operational efficiency by reducing manual checks, ensuring compliance, and improving procurement accuracy.
Use Case: Compliance and Legal Documentation
Industry: Construction
Description: Automating the verification of letters of good standing (COIDA), contracts, and proof of address for subcontractors and vendors in construction projects.
Benefit: Ensures compliance with legal requirements, reduces paperwork errors, and accelerates project timelines by automating document validation.
Use Case: Supplier Onboarding
Industry: Retail
Description: Verifying purchase orders, BEE certificates, and bank confirmation letters from suppliers during the onboarding process.
Benefit: Streamlines supplier verification, ensures regulatory compliance, and reduces onboarding time, leading to faster procurement and stock replenishment.
These use cases demonstrate how document verification can be applied across various industries to improve operational efficiency and compliance.
Yes, the solution can process 10,000+ pages per month depending on your subscription plan. Additional documents can be processed at an affordable per-page rate if needed.
The solution provides full API access, making it easy to connect with your current systems. Detailed documentation is available to guide you through the integration process.
On average, the AI takes <1 minute to process and verify a standard document. Larger or more complex files may take slightly longer.
Yes, all documents are processed with industry-standard encryption both in transit and at rest, ensuring that your sensitive business data is fully protected.
The system supports 18 different document types, with new document types being added over time:
- 3 months bank statement (3mbs)
- 3 months management account report (3mmar)
- Annual financial statement (afs)
- Bank confirmation letter (bcl)
- BEE affidavit (beea)
- BEE certificate (beec)
- Companies and intellectual properties commission (cipc)
- Contract (con)
- Company profile (cop)
- EMP201 (emp201)
- Invoice (i)
- Certified ID (id)
- Letter of good standing COIDA (lgs)
- Purchase order (po)
- Proof of address (poa)
- Reference letter (rl)
- Share certificate (sc)
- Tax clearance certificate (tcc)
The AI solution is designed with your data security and privacy in mind. We ensure that all documents processed through our system adhere to the highest standards of data protection, maintaining compliance with regulations like GDPR and POPIA.
Here’s how we safeguard your information:
- Data Encryption: All data, both in transit and at rest, is encrypted using industry-standard protocols, ensuring that sensitive information remains secure.
- Access Control: Only authorized personnel and systems can access your data, with strict access control measures in place to prevent unauthorized use.
- Compliance with Privacy Regulations: We comply with global and local data privacy regulations, including GDPR (General Data Protection Regulation) and POPIA (Protection of Personal Information Act), ensuring that your data is handled with care and transparency.
- Data Anonymization: Personal and sensitive data can be anonymized during processing to reduce exposure and maintain privacy, without compromising the integrity of the verification process.
- Secure Document Storage: Verified documents can be securely stored, with retention policies aligned with your compliance needs. You retain full control over document storage and access.
- Audit Trail: Our system maintains a full audit trail of all document verification activities, providing transparency and accountability for every transaction.
We prioritize the confidentiality and security of your business data, ensuring that our verification processes not only improve efficiency but also strengthen trust in how your information is managed.
Our AI solution follows Highwind’s standard Service Level Agreement (SLA), ensuring clear support and service quality expectations.
Please download the full SLA document for a comprehensive outline of support levels, response times, and resolution standards.
Starter
Starting at
$300.00
per month
Up to 10000 units, then $0.03 per unit.
Standard
Starting at
$500.00
per month
Up to 20000 units, then $0.02 per unit.
Advanced
Starting at
$2,000.00
per month
Up to 100000 units, then $0.02 per unit.